TELL PARENTS TO BRING CHECKBOOKS TO MEETING!!

Make packets. How many? Number of boys + 20%. (i.e. 40 boys =48 copies, 50 boys =60 copies)

Packet #1: information about the camp.

• Get camp's information packet. Go over with SM which papers to photocopy for parents (MBs offered, costs, times, map)

Packet #2: troop-business packet:

• Pre-reg. forms (asking for $25 deposits)
• Parent info sheets (asking for driver insurance, emails, etc, update annually)
• T-shirt order forms (for camp T-shirt & for troop T-shirt)
• Blank Class 1 health forms. Must be filled out every year.

Bring the following, in addition to the packets:

• General purpose worksheet for parents to sign-in (from Troopmaster)
• Health forms: Binder with old forms, new Class 2s and 3s.
• General purpose worksheet with dates of health forms (class 1 & 2) written in columns.
• General purpose worksheet for recording pre-reg $25 deposits
• Stapler
• Scotch tape

Parent Helpers:

•  
• Health form collector (needs binder & understanding of health forms)
• Deposit collector (needs treelot hours chart)
• Parent info collector

Continue nagging people for health forms. You must have a new class 1 every year. New class 2 every 3 years. Old people (over 40) need a new class 3 every year.

Get Merit badge cards (# boys x 4) from Scout Office. Have someone stamp them while sitting around at a meeting before camp.

Make copies: (# of boys + 20%):

• Merit badge classes offered
• class schedule
• Map
• Other camp info, refrigerator info

Make copies: (# patrols +3) These go into the "patrol binder" for each patrol's ASM

• Patrol rosters (1 patrol/page)
• Merit badge matrix (advancement record)
• Phone lists
• POC lists

Prepare binders, one for each patrol (used by Patrol's Assistant Scoutmaster

• zipper pouch (pens, pencils, black permanent marker, MB cards (50+)
• Camp info packet
• Merit badge matrix (Advancement record)
• Patrol roster
• Updated Individual boy reports. For boys over 1st class, "individual progress report." For boys below 1st class, "Individual history report"
• Divider
• Full troop camp patrol roster. Divide patrols into A, B, C, D, etc.
• Add ons: The Scoutmaster needs extras in his notebook: Full troop roster with address & phone list to turn in at camp
• Notebook paper

Label the binders. Use previous year's for example.

BANK:

• Get check from SM for the money
• Call the bank to order $1 bills: $25/boy + camp cash. When boys check in on camp day, they may add to their banks. Put only $1 bills in their envelopes. Put larger bills in camp cash.

Assemble bank envelopes: 6" x 9" clasp envelopes

• Get printed mailing labels from troopmaster. Mark labels A, B, C, D, etc. for patrols.
• Stick labels onto backs of envelopes.
• Write "Start $25" on each one if they've paid their $25 deposit
• Put money in envelopes
• Sort envelopes by patrol.

At check-in, boys may add money to the $25. This is recorded below the "Start $25." A running total is kept.

At camp, the boy's ASM will hand out money, record the withdrawal; boy will initial the withdrawal.

Have sample patrol binder for demonstration

Don't forget to do it.

Post sign-in sheet on table

One person collects remaining balances, enters info on pre-reg sheet.

One person collects remaining health forms, negotiates late forms. No health form = no camp.

Hand out any new information:

• Refrigertator info w/departure, return info, emergency phone #s
• packing list
• Permission slips w/parent's emergency info

BEFORE GOING TO CAMP

Prepare papers:

• Check-in sheets for each boy (write name on each one before Sun.a.m.)
• Extra permission slips
• A few troop worksheets from Troopmaster
• Make table signs:
  • Start here
  • physical forms
  • bank
  • pack check
  • permission slips
  • T-shirts
  • Buy Hats & scarves
  • End here (can be the same as the "start here" table

Plan and buy evening snacks; biscuit dough for donuts must be kept cold and used soon--or have a later arriving parent purchase & bring

Fill propane tanks as necessary--need 4

Bring card tables or TV trays from home, or get tables from church. Bring 7 chairs.

• Set up tables & signs.
• Start here --needs check-in sheets for each boy
• physical forms --needs health binder & hole punch, list of health form dates, pen
• bank --needs envelopes w/ money, camp cash envelope, pen
• pack check--needs SPL & ASPL to organize
• permission slips--collects & alphabetizes them. Needs worksheet to check-off names
• T-shirts--hands them out or sells them
• Buy Hats & scarves. Every boy MUST have . Needs perm. marker to write name in at that instant.
• End here (can be the same as the "start here" table). Collects & alphabetizes

Pack: See packing checklist, adjust as needed

• Spare tents
• Lock boxes for bank & Supplies
• Camp supplies:
• Leather kits
• "Vis-a-vis" marking pens (they wash off the plastic)
• Sharpie permanent markers
• MB card stamps & pads
• sewing kit
• scratch pads
• 3 hole punch
• stapler & stales
• scissors
• rubber bands
• screws for lock boxes
• glue sticks
• 2 decks playing cards
• push pins
• paperclips
• index cards
• colored pencils, regular pencils, pens
• pencil sharpener
• scotch tape.